Top 5 Online Documentation Tools to Improve Your Business. Given the present state of documentation, one would think that there should be an end to it. However, there is nothing to be said as this is a process that can take years to complete. The documentation alone does not ensure compliance and hence the need for certain additional factors. The factors, in this case, are effective testing, collaboration and of course, good governance.
These factors are all necessary in the first place to ensure that the business processes are conducted smoothly and this will in turn bring about better output. Testing is an important factor that will help identify any flaws and shortcomings in the design and execution of a particular process. This will help identify the gaps in functionality so that corrections can be done to the design and consequently to the implementation. This tool helps identify any issues so that they can be addressed right away. It can also catch errors and defects before they get out of hand.
Another factor is software testing, which is very important. Software testing is the process of validating the functionality of a program before it is released to the user. This is usually done by a testing lab that is supervised by a senior software engineer. A software tester will verify if the functionality presented by the software meets the expectations of the stakeholders. It is best to use at least one type of test tool to run the tests thoroughly and also to check the impact of new software on the business.
Document management systems (DMS) play a vital role in this context. A DMS is a powerful software tool used to manage a vast number of documents easily and effectively. DMS applications help manage paper, electronic or hard copy documents and their corresponding metadata associated with them. There are various types of document management systems available such as: file management systems, document lookup systems, document revision and tracking systems and document archiving systems. One of the most popular document management systems is the Microsoft Office Suite.
A very powerful yet simple yet effective online documentation solution is the Adobe Acrobat. Acrobat provides a full range of professional tools for the creation and maintenance of digital documents. Acrobat also offers free online training and documentation. It also provides the PDF viewer that allows the reader to view a PDF document directly without downloading it and saving it first. It includes a library of thousands of keywords, ready-made templates and objects that makes the authoring and design of documents a breeze.
A powerful document
search tool that helps to find any kind of information about a document. This way you can search for the data you need and also save time when searching for a specific piece of information. Internet has made the world a global village and any kind of information can be located in less time through the help of search engines.
A good search engine that helps you search for documents related to your business needs. You can search for the documents that you need by keywords or subject matter. You can also search in different subjects such as patents, business deals, software, patents, reference, etc. Open Office is the Open Source suite of office applications, which includes the office program as well as a word processor like Microsoft Word.
Document Management System
is a system for managing the organization’s large number of electronic documents. A user can search documents and make changes, delete records, mark the documents as read only, or delete them entirely. Document Management Service is a service that offers the ability to track and retrieve information from electronic or paper-based documents. It helps to manage multiple versions of a document, retain the date and time of storage, retain the original text and the meaning of each line and page, include graphics, and attach metadata. The advantage of this system over other is that it integrates with all the different types of document management systems, allowing users to work with the same documents across various formats.